Plan Events and Catering Operations with Better Control
Connecting customer bookings, custom menu design, grocery procurement, and vendor coordination.
Event and catering businesses handle fast-moving variables: custom menus, chef allocations, grocery/kirana lists, equipment vendors, and expenses. Coexis Tech's ERP brings these complex activities into one coordinated workspace.
Everyday Challenges Addressed by This System
When departmental procedures rely on manual registers or isolated tools, operational bottlenecks slow down execution.
Inaccurate grocery and raw material estimation causing expensive kitchen wastage or shortages.
Recipe-linked ingredient calculation that automatically generates kirana and raw material lists based on guest count.
Miscommunication between the sales booking team and the head chef on menu items and spice preferences.
Standardized digital function sheets with exact dish categories, guest counts, and serving instructions.
Uncertain profit margins due to untracked extra expenses and last-minute vendor rentals.
Comprehensive event estimation combining per-plate food costs, outsourced services, and staff labor into one ledger.
Calendar scheduling clashes for head chefs, service teams, and banquet venues.
A centralized event calendar with color-coded booking states and staff allocation warnings.
Comprehensive Modules Grouped by Operational Workflow
Tailored specifically for event planners, professional caterers, and banquet hall managers, this ERP transforms complex event coordination into an organized, repeatable operational pipeline.
Event Booking & Client Management
Maintain comprehensive event records from inquiry to post-event review.
Menu Engineering & Custom Item Master
Build flexible, structured menus tailored to client taste and budget.
Grocery & Kirana Requirements Calculator
Accurately compute raw materials and eliminate costly kitchen food waste.
Chef & Staff Allocation
Coordinate culinary masters and service staff across event dates.
Vendor Management & Cost Reports
Keep track of rental supplies and overall event profitability.
How the System Connects Daily Business Operations
A typical configurable business pipeline coordinating raw materials, kitchen production, packaging, inter-outlet stock transfers, and retail sales.
Booking & Menu Selection
Client selects date, expected pax, and custom dishes. System computes the per-plate quotation.
Automated Kirana Generation
The system calculates exact quantities of grains, spices, vegetables, and dairy required for the confirmed headcount.
Team & Vendor Deployment
Head chefs, service staff, and rental equipment vendors are assigned and notified on the schedule.
Execution & Cost Settlement
Event takes place, extra items or headcounts are logged, and final payment is reconciled.
Designed for Departmental Teams & Clear Roles
The system enforces role-based access control, ensuring authorized staff access only the menus and data appropriate to their operational duties.
Catering & Banquet Business Owners
Review upcoming event schedules, monitor gross margins per function, and track vendor payables.
Event Coordinators & Sales Managers
Consult with clients, construct custom menus, generate estimates, and manage booking contracts.
Executive Chefs & Kitchen Supervisors
Review function sheets, check grocery ingredient deliveries, and supervise food preparation.
Procurement & Store Keepers
Issue purchase orders to local kirana merchants, vegetable mandis, and dairy suppliers.
Estimated Implementation: 2 to 3 weeks including menu digitization, recipe mapping, and staff walkthroughs.
We guide your team through master data normalization, staff role configurations, and departmental training before full production go-live.
Frequently Asked Questions About Event & Catering Management ERP
Direct, factual answers based strictly on current product capabilities and deployment scope.
Request a Live Demonstration of Event & Catering Management ERP
Share your requirements and operational priorities. Our team will review your enquiry and schedule a personalized product walkthrough.