A Transparent Process for Dependable Software Delivery.
We eliminate guesswork from enterprise software development. Every stage—from initial discovery and proposal terms to user acceptance testing and production deployment—follows a disciplined, collaborative methodology.
The 8-Stage Delivery Framework
How we take your operational requirements from whiteboard to live production deployment.
Discovery & Workflow Mapping
We interview key departmental stakeholders, examine legacy manual registers, paper logbooks and isolated spreadsheets, and identify where operational information gets delayed or lost.
Scope & Functional Blueprint
We translate operational pain points into structured functional module specifications, user stories, relational data requirements and acceptance criteria.
Proposal & Commercial Agreement
We provide an explicit, itemized commercial proposal tying stage payments directly to verifiable milestone demonstrations. Zero hidden fees or unexpected extras.
Solution Design & Architecture
We architect relational database schemas, design accessible task-oriented user interfaces, and outline API contracts before writing production code.
Staged Agile Engineering
Our engineers develop the software in clear functional stages, establishing secure backend logic, responsive frontends and automated data verification routines.
User Acceptance Testing (UAT)
We test system behavior against client sample data, validating user role permissions, calculation edge cases, input sanitization and responsive rendering.
Deployment & Master Data Migration
We prepare the production hosting environment, assist with historical master data onboarding, conduct hands-on staff walkthroughs, and coordinate go-live.
Ongoing Support & Warranty
We back our work with a 30-day warranty, agree on ongoing support terms (AMC), monitor system usage, and plan secondary capability enhancements.
Commercial Engagement Models
We offer structured engagement models tailored to project scope and operational needs. We do not publish made-up prices; every proposal reflects exact module requirements.
Fixed-Price Milestone Engagement
Predictable budgeting for custom software with well-documented functional requirements.
We break the project into distinct functional milestones (Discovery, Design, Sprint 1, Sprint 2, UAT, Deployment). Payments are tied directly to agreed milestone demonstrations and sign-offs, giving you complete financial predictability.
- Fixed total project cost agreed before engineering begins
- Detailed Scope of Work (SOW) protecting against scope ambiguity
- Milestone-based stage payments released upon verified delivery
- Standard 30-day post-launch warranty period for defect resolution
- Full ownership of delivered custom source code upon final settlement
Packaged Product Deployment
Rapid, structured onboarding of our repeatable enterprise software products.
Deploy our tested products (Skolar Nex School ERP, Hospital Management System, or Event & Catering ERP) tailored with your institutional master data, custom fee heads, rate tables, and user hierarchies.
- Standard deployment fee covering setup, data migration, and training
- Import of opening balances, student/patient/item registers from spreadsheets
- Role-based configuration tailored to your department hierarchy
- Dedicated hands-on administrative and operational staff walkthroughs
- Available with perpetual deployment or annual support agreements
Dedicated Engineering Retainer
Dedicated software engineering capacity for businesses with evolving digital workflows.
Reserve dedicated full-stack engineering hours every month. Ideal for businesses that want continuous technology iterations, ongoing ERP enhancements, and direct access to senior architecture leads without hiring an internal software team.
- Guaranteed monthly engineering capacity and sprint planning
- Bi-weekly sprint demonstrations and prioritized backlog management
- Direct communication channel with engineering leadership
- Flexibility to shift sprint focus between frontend, backend, or database tasks
- Transparent timesheets and milestone progress reports
Annual Maintenance & Support (AMC)
Proactive maintenance, server health monitoring, and guaranteed response support.
Ensure your critical business software continues to run reliably. Our AMC covers scheduled database backups, security patch application, server health checks, performance tuning, and priority resolution for operational issues.
- Defined business-hours response SLAs for urgent and standard tickets
- Regular scheduled database backups and automated snapshot verification
- Application security updates and framework patch management
- Assistance with annual academic roll-overs or financial year-end transitions
- Priority telephone, email, and remote desktop troubleshooting
What an Honest Coexis Tech Proposal Contains
Every proposal is a legally binding blueprint ensuring absolute alignment on deliverables, timelines, and costs.
Executive Summary & Operational Objectives
Clear articulation of your business background, current workflow bottlenecks, and specific technical objectives.
- Project objectives summary
- Target operational outcomes
- Stakeholder roles
Scope of Work & Functional Modules
Comprehensive breakdown of every delivered module, sub-feature, permission rule, and user interface view.
- Module-by-module feature matrix
- Role-based access matrix
- Out-of-scope boundaries
Technical Architecture & Data Specifications
Explicit documentation of database models, backend framework, frontend technologies, and third-party APIs.
- Technology stack specification
- Database entity relationship outline
- Hosting infrastructure requirements
Delivery Milestones & Timeline
Chronological schedule with concrete sprint demonstrations, client review windows, and target launch dates.
- Gantt/Milestone roadmap
- Review and feedback windows
- Target production deployment date
User Acceptance Testing (UAT) & Sign-Off Criteria
Standardized acceptance criteria ensuring both parties agree on how features are tested and approved.
- Test case outline
- Defect severity classification
- Formal sign-off procedure
Commercial Terms, Milestones & Warranty
Transparent payment stages linked to milestone demonstrations, post-launch warranty, and support terms.
- Milestone payment schedule
- 30-day warranty coverage terms
- Intellectual property and source code handover
Ready to Start with Step 1: Discovery?
Share your requirements and operational priorities. We'll map your workflows and prepare a clear project scope.